Promeus Overview: Invoicing

The many processes involved in approving and managing invoices are often extremely time-consuming for businesses.

Promeus software delivers an enhanced, streamlined process to manage invoices by providing a seamless digital solution that offers features such as auto-processing of supplier invoices. The invoicing module of Promeus has many great business benefits, from reducing workload to cutting costs.

Customisable invoicing module

Airlines are able to customise the invoicing module to align with their internal financial processes, including the payment authorisation process.

Invoice generation

Airlines can set up the timelines for when supplier invoices should be generated based on the flight details including the counts entered by the supplier in Flight Board/Flight Bill. With a clear audit trail of any changes made to counts or additional requests, it is easy to check for accuracy. The invoice status clearly indicates any outstanding invoices.

If an invoice is pending, the screen displays a fault code to indicate the reason. These can include, a cancelled flight, a change made by an Admin or when an item has been modified, added or deleted.

Approval

The system approves most invoices automatically, saving vast amounts of time and work for your accounts team. Accuracy is ensured as the system compares figures from the caterer and the airline.

Security features

Invoicing is a sensitive element of business and security is paramount. Promeus ensures a safe and secure process through a number of features.

Access restriction allows you to allocate visibility and use of the Invoicing module to your accounts team, preventing unauthorised actions and ensuring the process is secure.

This module also displays the audit trail of the invoice in its entirety, providing visibility of any actions as well as the relevant user.

User friendly

The Promeus invoicing screen has been designed with the user in mind, with easy navigation and internal notifications that save time. Invoice editing is simple and exporting files is done with one click.

Improved financial control

One of the key financial risks involved in managing supplier invoices, is that suppliers can be overpaid. Promeus invoicing includes a feature that requires backup documentation to be uploaded from the supplier to evidence any discrepancies. Without these processes in place, airlines can lose a significant amount of money over time.

Promeus can streamline your invoice management and save you money – book a free demo today.

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